FieldVault is the simplest way to track every tool, kit, and asset across every crew and job site. Minimal setup. Real‑time visibility. Priced so you can actually afford to roll it out company‑wide.
Gear scattered across trucks, warehouses, and job sites. The spreadsheet hasn't been right in three years. Every audit is a guess.
"I never had that drill." No paper trail, no accountability, and you're the one buying a replacement out of next month's margin.
Enterprise asset platforms cost a fortune, take months to implement, and require a specialist to run. Your crews won't touch them.
A missing nail gun here. A "borrowed" ladder there. Over a year, it's tens of thousands of dollars you'll never see again.
A focused set of tools built for how field crews actually work — not how warehouse software thinks they should.
Every item, with photos, serial numbers, purchase info, documents, and condition — in one searchable place. Personal or company‑owned.
Group items into job‑ready kits — roof tear‑off, camera B‑roll, landscape prep. Check the whole kit out in one action.
Tie every check‑out to a job, client, or project. Know exactly what's on which site, with which crew, and when it's due back.
Four‑tier access — owner, admin, manager, viewer. Your apprentice can log items without seeing the finances.
Permanent, mobile, and temporary sites. Set a home base per ownership type — anything elsewhere shows as checked out, automatically.
One action handles all three. Flag overdue items. Log condition on return. Full audit trail — no more "I never had that."
Spreadsheet‑style grid for adding 50 items at once. Import from XLSX. Export to Excel or JSON anytime — your data is yours.
Entra ID / Azure AD out of the box, or classic email & password. Single sign‑on without the enterprise sales call.
Row‑level security, encrypted at rest, exportable anytime. We don't resell, mine, or train on your data. Period.
No implementation consultants. No multi‑week onboarding. You're three steps away from knowing where your gear is.
Sign up with Microsoft or email. Name your organization. Pick an industry preset — roofing, construction, AV, landscaping, carpentry, or start blank. Done.
Add items one at a time with photos, or paste fifty rows into the bulk grid. Import from the spreadsheet you've been nursing for years. We keep the serials straight.
Add team members by email with the right role. Everyone checks items in and out from their phone. You see everything, in real time, from anywhere.
FieldVault ships with category presets for the industries we know best — but the categories are yours to customize.
Ladders · harnesses · nailers
Tools · power · scaffolding
Cameras · lenses · lighting
Saws · drills · fasteners
Mowers · trimmers · blowers
We've used the alternatives. Here's where the others lose field teams — and where we don't.
| Spreadsheets | Legacy asset platforms | FieldVault | |
|---|---|---|---|
| Setup time | Days of building | Weeks + consultants | 10 minutes |
| What you pay for | The time you waste | Items + users + admins + features | Team size only |
| Item limits | Whatever your sheet can hold | Capped — pay more to track more | Unlimited on every paid plan |
| Real-time check-in / out | Not really | Yes | Yes, with audit trail |
| Jobs & crew-aware | No | Warehouse-first, not field-first | Field-first by design |
| Customize without consultants | Endless tab-wrangling | Pro Services engagement to add a field | Self-serve — no Pro Services required |
| Microsoft 365 sign-in | — | Enterprise tier only | Included on every plan |
| Your data, exportable | It's your file | Export gated by tier | CSV export on every plan |
What we're shipping next. We release often and tell you what we're working on.
Print in‑app labels. Scan with any phone camera to check items in or out in seconds.
No signal on the site? Log everything locally and sync automatically when the crew rolls back into range.
Automatic SMS and email nudges when a check‑out passes its anticipated return date. No more manual chasing.
Service reminders by date or usage hours. Log repairs, attach receipts, and keep a full history for every asset.
Straight‑line and declining‑balance methods. Export for your accountant, your insurer, or your next audit — in seconds.
We're finalizing plans. One honest price. No per‑item caps, no feature paywalls, no "call us." Drop your email and you'll be the first to hear — plus early‑access pricing for founding customers.
We'll only use this to announce pricing. No marketing list.
Ten minutes from now, you could know exactly where every piece of gear in your company is.
